Privacy Policy

Effective from October 2025

At The Art Exhibitionists, your privacy is very important to us. We are committed to protecting your personal information and using it responsibly. This Privacy Policy explains how we collect, store, and use your data when you interact with our website, exhibitions, or services. It also explains your rights and how UK law protects you.

This website is not intended for children, and we do not knowingly collect data relating to minors.

1. Who We Are

The Art Exhibitionists is a community arts organisation based in Buckinghamshire, UK. We provide a platform for artists to showcase and sell their work.

Data Controller Contact:
Email: info.at.exhibitionists@gmail.com
Address: The Art Exhibitionists, The Studio, Green Pastures, Lower Rd, Loosely Row, Buckinghamshire, HP27 0PF UK

We may update this Privacy Policy occasionally. Changes will always be communicated on our website.

2. What Data We Collect

We may collect the following types of information:

●      Identity Data: your name, date of birth, username.

●      Contact Data: address, email, phone number.

●      Financial Data: payment information (processed securely by our payment providers, not stored by us).

●      Transaction Data: records of artworks or services you purchase or sell.

●      Technical Data: IP address, browser type, device information.

●      Profile Data: your account details, activity, and preferences.

●      Seller Information: artist applications, profiles, artwork listings.

●      Usage Data: how you use our site, including favourites, enquiries, and orders.

We may also use aggregated, anonymous data for analytics and improvement.

3. How We Collect Data

●      Direct interactions: when you create an account, buy or sell artwork, register for communications, or contact us.

●      Automated data collection: through cookies and tracking technologies (see our Cookie Policy).

●      Third-party services: including secure payment providers and shipping couriers who support delivery.

4. How We Use Data

We use your personal data to:

●      Process and deliver your orders.

●      Manage artist applications and Seller accounts.

●      Provide customer service support.

●      Handle payments and commission transfers.

●      Meet legal obligations (including tax reporting and safeguarding).

●      Send updates, newsletters, or marketing (if you’ve opted in).

●      Improve our services through analytics and feedback.

5. Sharing Your Data

We may share data only when necessary, with:

●      Payment providers (for secure transactions).

●      Couriers and delivery companies.

●      Compliance partners (for AML checks if required).

●      Technical and cloud service providers.

●      Third-party advisers (e.g. accountants, insurers, lawyers).

●      Regulators or legal authorities when required by law.

We do not sell or share your data with unrelated third parties for marketing.

6. International Transfers

Where we use providers outside the UK, we ensure proper safeguards (ICO-approved clauses or adequate protection laws) are in place to protect your data.

7. Data Security

We apply strong technical and organisational safeguards to protect your data. Only authorised team members and service providers have access, and they are bound by confidentiality.

8. Data Retention

We retain data only as long as necessary to fulfil our obligations or to comply with legal and regulatory requirements (usually 7 years for transactional records). In some cases, data may be anonymised for analytical purposes.

9. Your Rights

You have the right to:

●      Access your data.

●      Request corrections.

●      Request deletion (where legally possible).

●      Restrict or object to processing.

●      Request a copy of your data in portable format.

●      Withdraw consent for marketing at any time.

To exercise your rights, please contact info.at.exhibitionists@gmail.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).